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Overcoming Fitout Challenges in Dubai: How Prokalp ERP Delivers Solutions​

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Overcoming Fitout Challenges in Dubai: How Prokalp ERP Delivers Solutions Dubai’s construction and interior design scene thrives, with fit-out companies at the forefront. They transform spaces, from luxury homes to high-end offices, often under tight deadlines. However, managing complex projects without the right tools presents significant challenges. That’s where Prokalp ERP comes in, a solution crafted to address the specific needs of Dubai’s dynamic fit-out businesses. Let’s explore the key hurdles these companies face and how Prokalp ERP provides practical solutions for improved performance. Top 5 Challenges Fit-Out Companies Face & How Prokalp ERP Offers Solutions Why Prokalp ERP is the Right Choice for Dubai Fit-Out Companies Disorganized Project Management: Fit-out projects involve numerous stages, from design to installation. Without a central system, tracking progress and budgets becomes difficult. How Prokalp ERP Helps: Prokalp ERP provides a central platform for all project data. This ensures everyone is on the same page, minimizing delays and miscommunication. Inefficient Inventory and Procurement: Manual management of materials and suppliers often leads to stock issues and delays. How Prokalp ERP Helps: With Prokalp ERP, companies can automate inventory tracking. The system offers real-time insights into stock levels and supplier performance, ensuring materials are available when required. Poor Financial Management: Handling budgets and invoices across multiple projects can be overwhelming, leading to errors. How Prokalp ERP Helps: Prokalp ERP integrates financial management tools, automating invoicing and tracking expenses. This helps maintain accurate financial reports and profitability. Lack of Client Communication: Clients expect regular updates. Maintaining consistent communication can be difficult without a proper system. How Prokalp ERP Helps: Prokalp ERP includes a client portal, allowing companies to share project updates and documents easily. This improves client satisfaction. Difficulty in Scaling Operations: As companies grow, managing larger teams and projects becomes challenging. How Prokalp ERP Helps: Prokalp ERP is designed to grow with your business. Its modular structure allows companies to add features as needed, ensuring smooth operations as demands increase Prokalp ERP is a solution tailored to the fit-out industry’s challenges. By addressing project management, inventory, finances, and client communication, Prokalp ERP helps Dubai fit-out companies operate more effectively and achieve better results. If your fit-out company in Dubai is looking for ways to improve operations and generate more business, consider how Prokalp ERP can help.

The ERPNext Implementation Checklist: What Not to Do

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Introduction ERPNext, the massively popular open-source Enterprise Resource Planning (ERP) system has gained a solid reputation amongst businesses in the UAE. It provides a wide range of opportunities to control different structures for your business But, if you get it wrong then the whole process of ERPNext implementation can be flipped. It is absolutely vital to know where the most common pitfalls are before diving into business operations and taking action. 1. Underestimating the Significance OF Data Migration Data migrations are always central to any ERP implementation. It is much more difficult and time-consuming to bring the business data across into an ERPNext system from existing systems. Incomplete migration can result in incorrect data, inconsistencies as well as the interference operations. How to Avoid: Data Analysis — A detailed analysis to identify the sources, formats and quality of data. Data Standardization/Cleansing: It consists of cleaning and standardizing data achieved with the purpose to maintain data consistency and validity. Mapping of Data : Prepare a document drawing the detailed mapping of your existing system’s data fields to ERPNext. Migrate Pilot: Perform a pilot migration on small scale to identify and fix the issues prior to undergoing full migration. 2. Neglecting User Training Training of the users is very important for a smooth implementation of ERPNext. Otherwise, the old system may be too much of a habit and without proper training, employees may face changes loss of productivity, and rising mistakes. How to Avoid: Custom Training: Establish training that is tailored to the needs and roles of individual staff members. Practical exposure: Make a lot of practice sessions with the ERPNEXT system. Ongoing Support: Provide continued support and resources that will help employees as they start using the new system. 3. Ignoring The Need For Customization ERPNext is highly customizable, but businesses have to be sure what they specifically want in the configuration aspect before choosing ERP. Over-customization can result in greater complexity, increased costs, and projected compatibility problems as well. How to Avoid: Identify Core Requirements — You must map your business processes and know which module(s) is an absolute requirement from ERPNext. Customization options: Analyze the customization options and the scale of their impact on the system. Put Changes in Order: Prioritize all change requests by which ones will provide the most value and benefit. 4. Failure to integrate Enterprises usually have several systems running and they wanted to be able to integrate them with ERPNext. Brand recommendations require third-party integrations which can be quite challenging to implement if not thought out properly. How to Avoid: Evaluation Of Integration Needs: Firstly make a note of the systems that are to be integrated with ERPNext and also assess the complexity levels of each. Select One of several Integration Methods – Choose the best integration method suitable for the data volume, frequency, and security requirements. As good practice, comprehensive testing and validation of integrations is necessary. 5. Post-Implementation Help To keep your ERPNext system operational, it is necessary to work on the support and maintenance part. Failure to support following implementation can mean the system encounters problems, data becomes corrupt, and user satisfaction comes down. How to Avoid: Develop a Support Plan: Create a support plan that is thorough and includes system updates, maintenance, and troubleshooting code. Get Vendor Support: Use the vendor support services from your ERPNext vendor or implementation partner. Training for Internal Staff: Instruct internal staff to offer basic support and troubleshooting. Conclusion: By following these tips, you  would see how they help you improve your business efficiency, productivity, and decision-making. If you are considering implementing ERPNext in your UAE business, we encourage you to reach out to our team of experts for more information. We are a leading provider of ERPNext services in the UAE and we can help you get the most out of this powerful system. ERP Customisation Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut elit tellus, luctus nec ullamcorper mattis, pulvinar dapibus leo. Book a Call WhatsApp Us Slide 1 Title Slide 1 Sub Title Slider 1 Description Text, Lorem ipsum dolor sit amet, consectetur adipiscing elit. Curabitur laoreet cursus volutpat. Aliquam sit amet ligula et justo tincidunt laoreet non vitae lorem. 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Purchase Order Analysis Report in ERPNext

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Purchase order plays a crucial role in managing the flow of products or services in Supply Chain. When the volume of purchase orders is high, it becomes quite challenging in tracking the status of each PO, deliveries against the POs, delay in deliveries and supplier performance. Purchase Order Analysis Report in ERPNext provides valuable insights into the purchasing patterns, tracking deliveries and supplier performance. It helps organizations make data-driven decisions, optimize procurement process, and enhance overall operational efficiency. If you want track which purchase order are yet to be received or already received but yet to be billed or completed, then this is an ideal report for tracking. Benefits of Purchase Order Analysis Report Purchase Patterns: It helps in analyzing the buying patterns, frequently purchased items and items purchased project wise. Supplier Evaluation: Helps in evaluating suppliers’ reliability by assessing the timelines of delivery and pricing. Tracking of Deliveries: Tracking of the items yet to be received or purchase orders yet to be billed in real-time. How to use this Report By Date Range: Filter the purchase orders by a date range. The purchase orders will be filtered based on the start date and end date selected in the standard filters. By Project: By filtering the project in the standard filters, you can track the purchase orders raised against the selected project. By Status: The purchase orders can be filtered based on the status such as To Receive and Bill, To Receive, To Bill, Completed. Grouping by PO: By default, all the purchase orders are displayed item-wise. However, if you select “Group by Purchase Order” then the summarized figure against each PO will be displayed. Item wise Tracking: You can filter the item column by typing the item name or code. This way you can track the orders placed for same item across different suppliers or monitor the fluctuations in rates or track the status of deliveries and billing. Supplier wise Tracking: Enter the name or code of the supplier in the respective column to filter the report by supplier. This will help in evaluating the delays in delivery for the items ordered. Dashboard Charts or Cards: Customer cards and charts can be created based on the data in report. These can be added in standard or customer dashboard or in the workspace.

Procurement Tracker in ERPNext

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Procurement is a vital function for any business and closely integrated with both internal and external stakeholders. Procurement department often struggle with lack of visibility and control over their processes, leading to delays, overspending and inefficiencies. Without a centralized system, its quite challenging to track the purchase orders and requisitions from users. Procurement Tracker from ERPNext is a powerful tool that streamlines procurement activities, providing real-time visibility and control over the entire procurement cycle. I will explain more about the features and benefits of procurement tracker in this post and how businesses can use it to improve efficiency. The procurement tracker helps procurement department in tracking the following: How it benefits the Procurement Department? To know more about how ERPNext can improve your business operations, write to isyed@techfordai.com

Sales Analytics Report in ERPNext

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In the current competitive business landscape, it is crucial to have a deep understanding of how your business is performing. ERPNext offers powerful sales analytics report that provide valuable insights into your business operations. This helps in taking data-driven decisions to improve your sales strategy, customer satisfaction and grow revenue.  As a business owner or as a manager, you often face challenges in tracking and analyzing your sales data. The common questions would be Which are the best selling products?Who are the top customers?How is the month wise sales trend?Which territory is bringing in more sales? and so on.. Sales Analytics Report from ERPNext provides answers to all the above questions and more.  How to use this Report?  The report can be generated based on Sales Orders or Delivery Notes or Sales Invoices. Moreover, you can evaluate based on the Quantity or Value of sales.  The data can be analyzed on a weekly, monthly, quarterly and yearly basis from the selected date range. You can also build visually appealing charts within the report for easy analysis.   Customer: Analysis at a customer level will give you an overview of who are the top customers, insights into the sales activity or trends for each customer. This will help in developing strategies on improving customer retention and upselling.  Customer Group: If you have categorized customers into various groups (or categorized), then you can do the analysis based on which group is bringing in more sales and which group needs improvement.  Item: Analyze the sales performance of individual items, identify the best selling item/service, and identify items that need more marketing efforts. This will also help in analyzing the trends and ensuring that adequate stock of best selling items are available.  Item Group: Get insights on the best performing item groups (or categories). This helps in adding more product ranges to the best performing categories.  Territory: This is a powerful analytic if you have customers outside your city or state or country. Customers can be organized in territories and you can make decisions on which territories to focus on based on the sales numbers. 

Customization of Last Purchase Prices in ERPNext

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The purchase order in ERPNext is a crucial document for the procurement department. Having access to the historical purchase data is vital in the decision making process and negotiating favorable deals. Although the item-wise purchase history report is available in ERPNext, one of our clients wanted to see the last purchase prices within the PO. At Techford Ai, we recognized the importance of providing actionable insights which led us to develop a custom script in ERPNext to fetch the last purchase prices of an item in Purchase Order. How does it work in ERPNext? Considering the fast paced environment of procurement users, we have simplified the process of checking the last purchase prices inside the PO. While creating a purchase order, the user will add items in the item table.  If the user wants to check the historical price data of any item, then he can click on the button “Prices” within the Item table. The prices will be fetched and shown in a separate table as shown in the image below. What information is visible? How does it help the procurement team? Looking for similar Customization in ERPNext? Get in touch now on isyed@techfordai.com

General Ledger Report in ERPnext – A Comprehensive Guide

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Among the robust features offered by ERPnext, the General Ledger report stands as a cornerstone for Accounting Management. In this blog post, we will delve into the functionalities of the General Ledger report, its significance and how it empowers businesses to track and manage accuracy and transparency in Accounting Records.  What is the General Ledger Report in ERPnext? It is a detailed report that provides an overview of all the transactions recorded for a company over a specific period. It’s a centralized repository which summarizes all accounting records across the modules including buying, selling, assets, stock and payroll. Key Features and Benefits of General Ledger Report Drill Down Functionality: The General Ledger report offers drill down functionality where the users can delve deeper into the individual transactions. Each row will have the reference voucher type and the voucher number.  This helps in verifying the accuracy of the transactions and identify any discrepencies with ease.  Reporting Periods:  ERPnext offers users to generate the report for any desired timeframe, be it daily, weekly, monthly, quarterly or annually. This enables businesses to analyze financial data across various time intervals.  As shown in the image below, the time period can be selected using the from and to dates.  Multi Company: If you are managing multiple companies in the same instance, then the user can choose the desired company from the company field. Multi-Dimensional Filtering: Users can filter the report based on various parameters as shown in the image above. The following are the parameters available for additional filtering of data.  Account: Users can choose an individual Account or multiple accounts and all associated transactions affecting that particular account/s will be shown. For example, users may want to see any expense account or trade receivable or any bank or cash account.  Voucher No: If the user knows the voucher number, then it can be entered in the field to filter the data based on the particular voucher number.  Party Type and Party: If users want to see the transactions for a particular customer or supplier or employee then the filtering can be done by selecting the desired party type and party.  Cost Center and Project: Users can filter the transactions for a particular cost center or project, and also for multiple projects.  Drag and Drop: Users can easily drag the columns to the desired position for a better overview of the data and easy analysis of information. Additional Columns and Custom Report: As shown in the image above, users can remove unwanted columns and add new columns by clicking on the menu (…). The fields from various doctypes can be fetched and added to the report for further analysis. On top of it, users with required permissions can save it as a custom report for any future use.  Audit Trial and Compliance: The General Ledger report assists the businesses in maintaining compliance with regulatory requirements by providing comprehensive trials of accounting transactions. With the detailed documentation of all accounting transactions, the report helps businesses in streamlining the audit process.  For any questions, please feel free to get in touch on isyed@techfordai.com.

Payment Reconciliation Process in ERPnext

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In businesses, the payments are sometimes received from customers or made to suppliers without reference to invoices. As a result, the invoices are shown as unpaid or overdue resulting in inaccurate reporting.  Hence, it is ideal to reconcile the payments against the invoices periodically. The following are the step-by-step methods for payment reconciliation in ERPnext.   You can use the awesome bar to search, alternatively, you can find payment reconciliation under Accounts Receivable and Accounts Payable cards in the Accounting module.  To reconcile the payments received, select customer and for payments made, select supplier.  Once the customer is selected as Party type, select the customer for which you want to reconcile.  Once the customer is selected, click on “Get Unreconciled Entries” to fetch the outstanding invoices and payments.  Once the unreconciled entries are fetched, select the invoices and the payment entries which needs to be reconciled and click on “Allocate” button.  The amounts are automatically allocated and can be found under the “Allocated Entries” section. However, the allocated amounts can also be manually changed. Once the allocation is done, click on Reconcile to complete the Payment Reconciliation.  Upon completing the reconciliation, the status of Invoice/s will be updated as Paid, provided the full outstanding amount is allocated. The same process can be followed for Suppliers as well. To learn more about how ERPnext can help your business, click here.

Project Profitability Analysis in ERPnext

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ERPnext is loaded with many features for project costing. For project based companies, it is crucial to capture all the costs incurred at project level. Various categories of costs including material/stock consumed, man hours spent on the project, expenses incurred can be captured. Moreover, the revenue for the project can also be captured at transaction level. This helps in evaluating the total revenue of a project, total cost incurred for a project and the Gross Profit or Loss. The below report shows the profitability analysis at project level and same report can also be used to track the profitability cost-center wise. The above shown report can be used to have a quick overview of the gross profit/loss at project or cost center level. For further analysis of the project profitability, we can look at the Costing and Billing section in Project. As shown in the image below, we can track the Manpower costs entered using time-sheets, expenses claimed for the project, cost of purchases for the project, cost of material consumed, Total amount billed for the project. To conclude, along with the amazing project management features, ERPnext also comes with Project cost management. In the upcoming posts, I will explain how a company we can set budgetary controls at project level.

Gross Profit Report in ERPnext

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ERPnext offers a powerful report where you can check the gross profit amount and margin rates at transaction level. As a Business Owner, you are curious to know the Gross Profit you are making on day to day basis. Now you can check the GP for each Invoice, Item, Item-Group, Customer, Customer-Group, Project and Sales Person. This helps in evaluating which item has high gross margins or which sales person is bringing you maximum GP or which customer or project is giving you maximum Gross Profit. The gross profit is calculated by deducting the buying amount or the valuation rate from the selling price of the item. As per the image shown below, you can check the Gross Profit for each sales invoice entered in the system. Moreover, you can also see the Gross profit for each Item, Item Group, Customer, Project, Sales Person or Territory. This helps in understand the top performers using various grouping options in ERPnext. This feature especially helps trading companies to keep a check on the GP and maximum their profits.

Uncovering the Best ERP Solution for Your Business: A Guide to Making the Right Choice

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Selecting the ideal ERP application for your organization necessitates close contemplation of your distinct corporate needs, objectives, and budget. Here are some of the fundamental criteria to keep in mind when evaluating and comparing ERP solutions: Moreover, it’s suggested to do a meticulous market research and compare different ERP software options, seek advice from market professionals, and get recommendations from other companies in your field. Don’t hesitate to demo the software. ERP software plays a critical role in managing and integrating a company’s core business processes. Three of the best ERP software options for businesses are ERPNext , Zoho , and Odoo. All three of these ERP software options offer powerful features and can be tailored to meet the unique needs of any business. Ultimately, the best ERP software for a particular business will depend on its specific requirements and budget. To wrap it up, if you’re looking to step up your business game, splurging on a dope ERP solution is the key. At TechfordAI, we’ve got the sickest ERP solutions out there to help make your biz run smoother and boost your profits. Contact us today to find out how we can help your biz blow up with our wicked ERP solutions.

Benefits of ERP for Small Businesses in UAE

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An Enterprise Resource Planning (ERP) software is a powerful tool for small businesses in the UAE. It helps them manage their operations more efficiently and effectively, streamline their processes, and make more informed decisions. ERP software can help small businesses:  Improve Efficiency: The core idea of ERP software is to streamline business processes; this enables saved time and money for small businesses. ERP systems help in automating can help automate mundane tasks, such as inventory management and reporting, this frees up valuable resources for other tasks.  Enhance Collaboration: As the ERP software is an integrated solution, it allows easy sharing of data across departments, which can improve communication and collaboration.  Increase Visibility: ERP solutions provide insight and real-time visibility into your business operations. This gives you the ability to track performance of business and identify areas for improvement.  Enhanced Customer Service: You can quickly access customer information using an ERP system. This allows you to respond more quickly to customer inquiries and complaints. Additionally, you can use customer data to create personalized offers and promotions, which helps in boosting customer satisfaction and loyalty.  Improved Compliance: With more regulations in place in UAE such as VAT, Corporate Tax etc.,ERP systems help businesses adhere to compliance and financial reporting standards. This also helps in reducing the risk of fines and penalties.  Cost Savings: ERP systems can help reduce operational costs by eliminating manual processes and streamlining business processes. Additionally, ERP solutions can help reduce waste and improve inventory control, which can further reduce costs. Increased Automation: ERP software automates many manual processes, such as invoicing and inventory management. This helps save time and money, as well as reducing the risk of human error.  More Scalability: ERP software can be easily scaled up or down depending on the business’s needs. This allows the business to quickly adjust to changing market conditions and customer demands, ensuring it remains competitive. Improve Decision Making: ERPs provide real-time access to data and analytics, helping small businesses identify trends and make informed decisions. This can help them stay ahead of the competition and make decisions that will maximize their profits.  Overall, ERP Software can help small businesses maximize their resources and improve their operations. By leveraging the power of an ERP system, small businesses can reduce costs, increase efficiency, and make more informed decisions.

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